Procurement

Procurement within Courts Services Victoria is consistent with the Victorian Government Purchasing Board (VGPB) Supply Policies and is compliant with requirements under the:

• Financial Management Act 1994 (Vic) (FMA) and associated Standing Directions and Instructions; and 
• Project Development and Construction Management Act 1994 (Vic) (PDCMA) and associated Ministerial Directions and Instructions for Public Construction in Victoria.

CSV Procurement supports efficient and value for money procurement outcomes, with a focus on fair, transparent and equitable procurement practices and delivery of value for money outcomes to the Victorian Government.

 

Procurement Activity Plan

The Procurement Activity Plan, listing all planned public procurement activity, is updated at least annually and was last updated in August 2024. 

A summary of CSV's current Procurement Activity Plan can be viewed in the following table.

Court Services Victoria Procurement Activity Plan - August 2024

Reference	Procurement Name	Project Description	Market Approach	Estimated Contract Duration	Estimated Contract Award Date
PRN22_409	Magistrates Court Victoria (MCV) Cultural Supervision Services	MCV Cultural Supervision Services, to provide professional supervision to MCV eligible Koori and Torres Strait Island staff.	Open Market	3 Years fixed plus 2 x 1 year options	January 2025
PRN22_408	Relocation Services	Provision of relocation services for to the Courts Network (preferred provider).	Open Market	3 years	November 2024
PRN22_395	La Trobe Magistrates Court Heating Ventilation and Air Conditioning (HVAC) Upgrade	La Trobe Magistrates Court HVAC Replacement. Engineering Design Consultant	Construction and Supply Register	1 year	February 2025
PRN22_394	Wyndham Law Courts Cafe Lease	Wyndham Law Courts Cafe Lease - Social Enterprise Organisation	Open Market	3 years	March 2025
PRN22_393	Entry Screening Equipment Tender Assessment	Entry screening equipment across sites where the lifecycle of the assets will have concluded, for the entry screening equipment for the new Wyndham court, and maintenance across all CSV locations.	State Purchase Contract	5 years	June 2025
PRN22_389	Statewide Alarm Monitoring and Alarm Response Services	Seek a single provider of alarm monitoring and alarm response services for all CSV courts and tribunals.	State Purchase Contract	20 months + 2 x 1 year options	November 2024
PRN22_388	MCV Website Redevelopment	Redesign and construction of the MCV Website	State Purchase Contract	5 years	October 2024
PRN22_387	Records Disposition Services	Records Disposition Services - including (but not limited to) secondary storage (and retrieval and transfer) of physical records and digital records media, secure bin services, lawful destruction of physical records and digital records media, and digitisation of physical records.	Select Tender	10 years fixed + 2 x 1 years	January 2025
PRN22_359	Managed IT Security Services	Establishment of a Security Operations Centre to monitor for potential issues 24/7 across the Courts Group, comprising of CSV, Supremet Court of Victoria, Funds in Court and other specified networks.	State Purchase Contract	3 years	October 2024
PRN22_342	Children's Court Clinic & Conferencing Centre	Children's Court Clinic & Conferencing Centre fit-out works	Construction and Supply Register	8 months	February 2025
PRN22_293	County Court Victoria (CCV) - Audio Visual Communications Technology (AVCT)	Upgrades to audio-visual equipment used within a courtroom (in-court technology) or an associated space that relates to the functioning of the courtroom (i.e. Jury Deliberation room, Remote Witness Room).	State Purchase Contract	1 year fixed + 1 year option	November 2024
PRN22_254	Employee Wellbeing Support	A consolidated tender for a wide range of wellbeing services required for CSV staff	Open Market	3 years + 2 x 1 year options	January 2025
PRN22_170	Provision of Ad-hoc Counselling Services	The contract is for the provision of acute psychological support in critical needs situations, including specialist trauma-informed support for sexual harassment issues. This contract will a lso include coaching and psychological support for Courts Group Executives and Judicial Officers.	Open Market	3 years + 2 x 1 year options	January 2025
PRN22-410	Supreme Court Switchboard Upgrade	Supreme Court Switchboard Upgrade	Construction and Supply Register	1 year	January 2025
Non-exclusive Panel	VCAT CMS Technical and Functional Services Panel	A non-exclusive Panel established for qualified suppliers providing technical and functional skills to support VCAT's CMS. Core competences include Detailed Solution Design, Technology Build and Configuration, Application Security, Integration, and Data Migration.	Preferred Panel of Suppliers	Evaluation and contract award as required.	June 2026
Non-exclusive Panel	VCAT CMS User Design Services Panel	A non-exclusive Panel established for qualified suppliers providing User Experience Design skills to support VCAT's Case Management System (CMS). Core competencies include User Experience design, and front-end development.	Preferred Panel of Suppliers	Evaluation and contract award as required.	June 2026
Non-exclusive Panel	VCAT CMS Change Management and Training Services Panel	A non-exclusive Panel established for qualified suppliers providing change management and training skills to support VCAT's CMS. Core competences include Organisational Change Management in all areas of software development, implementation, communications and transition to BAU; Training covering Design, Development, and Implementation.	Preferred Panel of Suppliers	Evaluation and contract award as required.	June 2026
Non-exclusive Panel	VCAT CMS Project Delivery Services Panel	A non-exclusive Panel established for qualified suppliers providing project delivery skills to support VCAT's CMS. Core competences include Release and deployment management, Program/Project Management and PMO skillsets.	Preferred Panel of Suppliers	Evaluation and contract award as required.	June 2026

 

Please note:

• Tenders will not be released on this website. All tenders will be issued on the Victorian Government Tenders System. Suppliers interested in participating in any of the public procurement activities should regularly monitor this site.
• The tender release and tender open period will be some time prior to the listed Contract Award Date.
• All forecast procurements are subject to revision or cancellation. The procurement activity register is provided for information only and does not present a solicitation or constitute a request for proposal, nor is it a commitment by CSV to purchase the described goods or services. There is no obligation to respond to or return any unsolicited bids received.

 

Accessing tender opportunities

Suppliers interested in participating in any of the public procurement activities should visit the Victorian Government Tenders System and register as a user to set up email notifications for tender opportunities.

Registered users can view tender information and download relevant documentation, register for briefings, and submit tender responses electronically.

In addition to public procurement opportunities, CSV conducts procurement activities through the VGPB's State Purchase Contracts (SPC) and the Department of Treasury and Finance's Construction Supplier Register (CSR). The SPC and CSR contain pre-qualified lists of suppliers based on categories of goods and services. SPC and CSR are not managed by CSV. For more information on SPC and CSR, suppliers should contact the nominated representatives for more information.

 

Supplier Code of Conduct

CSV is committed to ethical, sustainable, and socially responsible procurement. In ensuring that our suppliers maintain the same values as the Government, the Victorian State Government has established a Supplier Code of Conduct. The Code is applicable to all general government sector contracts, agreements and orders for the supply of goods and services, and construction works and services.

 

Social Procurement

Victoria's Social Procurement Framework (SPF) was launched on 26 April 2018. 

The SPF enables government to use its buying power to generate social value above and beyond the value of the goods, services, or construction being procured by maximising social, economic, and environmental benefits for all Victorians and opportunities for Victorian jobs. The SPF puts social and sustainable outcomes at the centre of government procurement.

 

Purchase Order - Terms and Conditions

Purchase orders issued by CSV are subject to terms and conditions that apply when no other formal contract is in place between CSV and a supplier. The following document contains those terms and conditions.