File new case - Civil applications process (Preliminary discovery)

Download the Quick Reference Guide here - 

Notes:  

  • At any stage before a complaint is submitted you can click: Save for Later to save a draft. It can then be retrieved from the Drafts tab within the My Account screen. 
  • Fields marked with a red asterisk (*) are mandatory. 

 

1. Click: Magistrates' Court of Victoria 

The MCV Select a Case Type screen displays. 

 

2. Click: CIVIL 

The Civil screen displays. 

 

3. Click: FILE A CIVIL APPLICATION 

The Civil Applications screen displays. 

 

4. My Reference field: A system generated reference will display. This can be replaced by any reference useful for plaintiff or legal representation to locate and identify the filing. 

 

5. Compete the Case Details fields: 

  • Case Type: Displays the case type.  
  • Subcase Filing Type: Displays the sub case filing type.  
  • Application Type: Select: Preliminary Discovery. 
  • Court Location: Displays the court location based on your user profile settings. Change if required.  

Note: You can move between sections by clicking on the green tiles from the left of screen.  

 

6. Click: Next Step 

The Applicant Details panel displays. 

 

7. Complete the Name Details fields: 

Party Designation Type: Select the type of applicant making the claim.  

  • Party Type: Displays Applicant. 
  • Surname / Single Name: Type the surname of the applicant. 
  • First Name: Type the first name of the applicant. 
  • Middle Name(s): Type any middle names of the applicant. 
  • Name Suffix: Select if required, can be left blank. 
  • Trading As: If relevant, type the trading name of the applicant. 

Note: Fields will vary depending on the Person Designation Type selected. 

 

8. Complete the Address Details fields: 

  • Address Type: Select the address type. 
  • Physical Address: Start typing the address into the search box and select the correct option from the results. This is an autofill field.  

Note: If the address does not show with this function, you can type it in manually.  

 

9. ADDITIONAL PANELS - Complete the fields: 

  • Applicant Contact Details: Type contact details for the applicant into the relevant fields. You do not need to complete all fields.  
  • Financial Details: If applicable, type the financial details for the applicant. 
  • Identification Details: If applicable, type the Australian Business Number (ABN) of the applicant. 
  • Are you acting in a Representation Capacity? Displays No. Change if required. 
  • Do you have a Litigation Guardian? Displays No. Change if required. 

 

10. Click: Next Step 

The Respondent Details panel displays. 

 

11. Complete the Name Details fields: 

  • Party Designation Type: Select party type.  
  • Party Type: Displays Respondent. This cannot be changed.  
  • Surname/Single Name: Type the surname of the respondent. 
  • First Name: Type the first name of the respondent. 
  • Middle Name: Type any middle names of the respondent. 
  • Name Suffix: Select if required; can be left blank. 
  • Trading As: If relevant, type the trading name of the respondent. 

 

12. Complete the Address Details fields: 

  • Address Type: Select the address type.  
  • Physical Address: Start typing the address into the search box and select the correct option from the results. This is an autofill field. 

 

13. Complete the Defendant Identification Details field: 

  • Australian Business Number (ABN): If relevant, provide the Australian Business Number (ABN) for the respondent.  

 

14. Click: Next Step 

The Application Details panel screen displays.  

 

15. In the Orders Sought field, type the orders sought by the application. 

 

16. Click: Next Step 

The Legal Representation Details panel displays. 

 

17. Complete the Applicant's Legal Representation Details fields: 

  • Business Name or Solicitor Code: Start typing the legal firm name or code and select the relevant option. This is an autofill field.  
  • Reference Number: Optional field to add a reference number associated to the legal representation. 

 

18. Click: Next Step 

The Document Details screen displays. 

 

19. Complete the Document Details fields: 

  • Code/Name: Select Choose File and upload the relevant document. 
  • Is the application being made by consent/chambers application? Select Yes or No 

Note: If Yes is selected or you selected an application by consent/in chamber, a hearing does not need to be added. Click the Fee Waiver green tile on the left of screen and skip steps 23-25.  

 

20. Complete the Additional Documents fields: 

  • Mandatory Additional Documents: Displays documents which must accompany filing. 
  • Optional Additional Documents: Displays documents which can be uploaded with filing. 

 

21. Complete the File Document fields: 

  • Code/Name: Start typing the document Code/Name and select relevant document from the list. This is an autofill field. 

If unsure of the document Code / Name, click the magnifying glass icon to open the search functionality. 

 

22. Click: Choose File (displays when Code/Name field is complete) and upload the relevant document to the case. 

Notes:  

  • The Affidavit in Support document must be uploaded. 
  • You can select Add Another Document to upload the optional documents.  
  • If you selected an application by consent/in chamber, skip to step 26. 

 

23. Click: Next Step 

The Hearing Details screen displays. 

 

24. Click: Add New Hearing 

The Hearing Details panel displays additional fields. 

 

25. Selected the desired hearing time.    

Note: If you are not applying for a fee waiver for this complaint, skip to step 28 as No is selected as a default. 

 

26. Click: Next Step 

The Fee Waiver screen displays. 

 

27. Are you applying to waive the fee? Displays No. Change if required.  

If you have selected Yes, information related to the fee waiver displays, including an upload field for the fee waiver application. Once completed the Confirmation of filing screen displays and you will receive a confirmation email.  

 

28. Click: Proceed 

The Cart tab displays within the My Account screen. 

 

29. Select the item requiring payment. 

 

30. Click: Submit Payment 

The Process Payment screen displays. 

 

31. In the Payment Options panel, select a payment method. 

Note: Payment options can be added and removed from the My Account screen.  

 

32. Click: Continue 

 

33. If ePayment by Credit/Card is selected, a pop-up box displays. Type your payment details.  

 

34. Click: Make Payment 

The Confirmation of Filing displays and you will receive email confirmation of the filing. 

This page was last updated: Monday 26 September 2022 - 10:32am