File Charge, Bail or Service document

Part of

Corrections (MCV), Victorian Aboriginal Legal Service, Victoria Legal Aid, Youth Justice (ChCV), Prosecution Agencies, Legal Law Firms

This Quick Reference Guide shows how to file a Charge, Bail or Service document in CMS Portal.

 

File Charge document (Victoria Police Only)

File Affidavit of Service

File Undertaking of Bail (Trusted Agencies Only)

 

File Charge document (Victoria Police Only)

Prerequisites: Before start, ensure case exists where date has been obtained from Mention Diary for either:

• Charge and Summons

• Charge Sheet for bail only

• Charge and Warrant to Arrest for bail where the Charge and Warrant to Arrest was issued prior to CMS Go Live

 

1. From Home page, select:  File on One of My Cases

    List of cases display.

---

    Note: Only cases user previously filed on or requested access to, display.

   

    See Quick Reference Guides:

• View and action case

• Request case access

   

    SubCases panel displays.

    Add Document

• Code/Name: Type Charge and select either:

  • Charge-sheet (VicPol) 

  • Charge-sheet and summons (Corporate accused) (VicPol)

  • Charge-sheet and summons (VicPol)

  • Charge-sheet and warrant to arrest (VicPol)

 

• Upload Document: Click:  Choose File and attach PDF document

• Is there explicit material in these documents? Change if required. 

 

    Additional Information

• What would you like to do? Select relevant option where required.

 

Note: No selection required for Charge-sheet (VicPol) and Charge-sheet and warrant to arrest (VicPol) documents. 

 

• Warrant Outcome: Select relevant option. 

 

Note: Field displays if document being uploaded is Charge-sheet and warrant to arrest (VicPol). 

 

• Filed by: Select party. 

• Filed Against: Select party. 

• Related Hearings: Select if required. 

 

    Upload Document

• Code / Name: Type name and select additional document(s).

 

Note:

• Affidavit/Declaration of service required for Charge-sheet and summons when Issued and Served selected
• Undertaking of Bail required for:

  • Charge-sheet (VicPol)

  • Charge-sheet and warrant to arrest (VicPol) where outcome Returned Executed

 

• Upload Documents: Click:  Choose File and attach PDF document.

---

    Note:

• Different documents are required based on selection in What would you like to do? field
• To add another document, click:  + Upload Document

    

---

6. Click:  Proceed

    Confirmation of Filing screen displays.

---

    Note:

• Document is placed in work queue for registry to review

• For Charge-sheet and summons where Informant Issued and Not Served selected, no work queue task is generated

 

File Affidavit of Service

Prerequisites: Before start, ensure case exists where date has been obtained from Mention Diary for either:

• Charge and summons filed by Victoria Police where the case status is Issued

• Charge and summons filed by Trusted Agency generated where case status is Issued

• Continuation of Charges filed

• Contravention Charge and Summons where the subcase status is Issued

• Witness Summons filed

1. From Home page, select: File on One of My Cases

    List of cases display.

---

    Note: Only cases user previously filed on or requested access to, display.

   

    See Quick Reference Guides:

• View and action case

• Request case access

   

    SubCases panel displays.

    Add Document

• Code/Name:

 

• Type:  AFDESE

• Select:  Affidavit/Declaration of Service

 

• Upload Document: Click:  Choose File and attach PDF document

• Is there explicit material in these documents? Change if required. 

 

    Additional Information

• Filed by: Select party. 

 

Note: To add new party, complete Filed By (Add a New Party) panel. 

 

• Representation:

  • Select filing party’s legal representation if applicable.

  • To add representation, click:  Add Representation

​

• Filed Against: Select party. 

 

Note: To add new party, complete Filed Against (New Party)​ panel. 

 

• Related Documents: Select document that has been served.

• Related Hearings: Select if required. 

---

6. Click:  Proceed

    Confirmation of Filing screen displays.

---

    Note: Document is placed in work queue for registry to review.

 

File Undertaking of Bail (Trusted Agencies Only)

Prerequisites: Before start, ensure case exists with either:

• Charge Sheet generated by Trusted Agency where case status is Issued

• Contravention Charge and Warrant to Arrest has been issued where subcase status is Issued

1. From Home page, select: File on One of My Cases

    List of cases display.

---

    Note: Only cases user previously filed on or requested access to, display.

   

    See Quick Reference Guides:

• View and action case

• Request case access

   

    SubCases panel displays.

    Add Document

• Code/Name:

• Type:  Bail

• Select:  Undertaking of Bail

 

• Upload Document: Click:  Choose File and attach PDF document

• Is there explicit material in these documents? Change if required. 

 

    Additional Information

• Filed by: Select party. 

 

Note: To add new party, complete Filed By (Add a New Party) panel. 

 

• Filed Against: Select party. 

• ​Related Orders: Select if required. 

 

    Additional Documents

• Code / Name: Type name and select additional document(s).

 

Note: Optional documents include:

• Notice of Obligations of Bail

• Affidavit of Justification of Surety

 

• Upload Documents: Click:  Choose File and attach PDF document.

---

    Note: To add another document, click:  + Upload Document

---

6. Click:  Proceed

    Confirmation of Filing screen displays.

---

    Note: Document is placed in work queue for registry to review.