Request case access

Part of
Victorian Aboriginal Legal Service, Victoria Legal Aid, Victoria Police (VicPol), Youth Justice (ChCV), Prosecution Agencies, Legal Law Firms
request_case_access.docx Download full guide with screenshots

This Quick Reference Guide shows how to request case access in CMS Portal.

Prerequisite: Before start, ensure name of accused or case number/record number is known.

 

1. From Home page, select:  Magistrates' Court of Victoria or Children's Court of Victoria

   Select a Case Type screen displays.

2. Select:  Criminal

    Criminal screen displays.

3. Select:  Request Case Access

    Request Case Access screen displays.

4. Complete required panels and fields.

    Request Case Access

  • Case Number: Type case number.

  • Location: Select court location.

  • MNI: Type relevant number if known.

  • First Name: Type name.

  • Surname / Single Name: Type name. 

  • Date Of Birth: Type date or click calendar icon to select date.

  • Organisation Name: Type name, if relevant

  • Solicitor Code: Type number if known 

 

Note: Field only available for Lawyer/Law Firm or Victoria Legal Aid users. 

 

    Note: Data must be entered into at least one field.

5. Select:  I'm not a robot.

6. Click: Search

    Result matching the search criteria displays.

7. For relevant case, from Action column, select:  Request Access

    Request Case Access screen displays.

8. Complete required panels and fields.

    Request Case Access

  • My Reference: To identify filing, type reference.

  • Message: Type relevant information to support case access request.

  • I declare that I am eligible to use the CMS Portal and seek access to this proceeding for an "Authorised Purpose". I will comply with the CMS Terms of Use, which I have read, understood and accepted: Select checkbox.

  • Information and documents in the CMS Portal, and downloaded from the CMS Portal, remain subject to prohibitions on publication pursuant to s534 of the Children, Youth and Families Act 2005 (Vic): -

  • This box MUST be selected if your firm is taking over as a legal representative for a party on this case from another firm: Select checkbox.

 

    Note: Field only available for Lawyer/Law Firm or Victoria Legal Aid users. 

 

9. Click: Proceed

    Confirmation of Filing screen displays.

    Note: Case access link sent to email associated to user's CMS Portal account.

10. In Case Access notification email, click link to activate case access. 

      Confirmation message with a case link displays in CMS Portal.

Note: You must click link whilst logged into Portal on the same device.

 

See Quick Reference Guide: View and action case

 

This page was last updated: Monday 26 January 2026 - 3:26pm