Book First Mention - Electronic Mention Diary

Part of

Victoria Police (VicPol)

This Quick Reference Guide shows how to book a First Mention in the Electronic Mention Diary in CMS Portal.

Prerequisite: Before start, ensure you are logged in as a Victoria Police User.

 

1. From Home page, select: Magistrates' Court of Victoria or Children's Court of Victoria

    Select a Case Type screen displays.

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2. Select:  Mention Diary - Magistrates Court or Mention Diary - Children's Court

    Criminal Initiation Portal EMD screen displays.

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3. Complete required panels and fields. 

    Case Details

• Filing Type: -

• Initiating Type:  Select relevant option. 

 

Note: If Charge and Summons selected, Are charges related to traffic offences only? will display. Select relevant option.

 

• Does this relate to a new remand? Select:  No​

 

Note: If Yes selected, error message displays. Remand paperwork must be manually filed with Court. 

 

• Court Location: Select location. 

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4. Click:  Next Step

    Informant/Applicant screen displays.

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5. Complete required panels and fields. 

    Informant/Applicant

• Registered Number:   

  • Type number.

  • Select correct option from results.

 

Note: If Registered Number unknown, type surname into field and select correct option from results.

 

• Informant/Applicant name: -

• Email: -

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6. Click: Next Step

    Accused/Respondent Details screen displays.

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7. Complete required panels and fields. 

    Accused/Respondent

• Party Designation Type: Change if required. 

• Surname / Single Name: Type name.

• First Name: Type name.

• Date Of Birth: Type date or click calendar icon to select date.

• MNI: Type number if provided. 

• Address Type: Select relevant option. 

 

Note: If No fixed place of abode selected, no further details to complete.

 

• Suburb/Town: 

  • Type Suburb. 

  • Select correct option from results.

 

• Postcode: -

 

Note: Postcode field automatically populates when selection made.

 

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8. Click: Next Step

    Charge Details screen displays.

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9. Complete required panels and fields. 

    Charge Details

• Date Period: Change if required.​ 

 

Note: Offence To Date field displays if In between dates selected.

 

• Offence Date: Type date or click calendar icon to select date. 

• Place of most serious offence: 

  • Type suburb.

  • Select correct option from results. 

 

Note: Place of Offence Postcode field automatically populates when selection made.

 

• Act and section code of most serious offence:         

  • Type offence code or keyword(s). 

  • Select correct option from results. 

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10. Click: Next Step

      Hearing Details screen displays.

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11. Complete required panels and fields. 

      Hearing Details

• Court Location: -

• Hearing Type: Select relevant option. 

• Event Category: Select relevant option.

• Date and Time: Select relevant option from Listing Widget

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12. Click: Proceed

      Confirmation of Filing screen displays.

 

      Note:

• Record Number (RN-250012356) is created within CMS

• Record Number can be accessed through My Account screen

• Record the case record numeric digits only to be recorded in LEAP for future interfacing between LEAP and CMS