Submit request to book Conciliation Conference

Part of

Request Conciliation Conference

This Quick Reference Guide shows how to submit a request to book a Conciliation Conference

 

1. From Home page, click:  Children's Court of Victoria. Select a Case Type screen displays.

2. Click:  Child Protection. Child Protection screen displays.

3. Click:  Book Conciliation Conference. Book Conciliation Conference screen displays.

4. To identify filing, type reference in My Reference field.

5. Complete required panels and fields. 

 

Panel:  Family Case Initiation Panel

• Case Type: -
• Booking Type: -
• Court location: Select location.
• Case number: Type case number or child's name and select from results.

 

Note: To add sibling, click:  + Conference Cases

 

6. Click:  Next Step

7. Complete required panels and fields.

 

Panel:  Family Case Initiation Panel

• Child Protection Worker:   
  • Type applicant's surname into search field.
  • Select correct option from auto-results.

 

• Child Protection Worker Team Leader:     
  • Type team leader's surname into search field.
  • Select correct option from auto-results.

 

8. Click: Next Step

9. Complete required panels and fields.

 

Panel:  Case Details

• Are any of the children currently place in Out of Home Care or Secure Welfare? Select relevant option.
• What is the family's cultural background? Select relevant option.

 

10. Is an Aboriginal and/or Torres Strait Islander cultural background selected?

• Yes: Go to next step
• No: Go to step 12

 

11. Complete required panels and fields.

 

Panel:  Case Details

• Has an Aboriginal Family Led Decision Making occurred?       
  • Yes: no action required.
  • No: provide reason field appears
  • Scheduled: date field appears

 

• Has a Cultural Plan been prepared in this matter?        
  • Yes: no action required.
  • No: provide reason field appears.

 

12. Is cultural background either:

• Neither Aboriginal nor Torres Strait Islander origin
• Not stated/inadequately described

 

• Yes: Go to next step
• No: Go to step 14

 

13. Complete required panels and fields.

 

Panel:  Case Details

• Please provide family's cultural background: Type cultural background.

 

14. Click:  Next Step

15. Complete required panels and fields.

 

Panel:  Information for Conference

• Outline the areas of dispute: Type areas of dispute.
• Does any party present with any issues that may affect their capacity to participate in the conference? Select relevant option. If Yes, type required details in Please provide details field.
• Are there any safety or security concerns? Select relevant option. If Yes, type required details in Please provide details field.
• Any other issues the Convenor should be aware of? Select relevant option. If Yes, type required details in Please provide details field.
• Have the relevant reports been filed with the Courts?  Select Yes or No. If No, type required details in Please provide details field.

 

16. Click: Next Step

17. Complete required panels and fields.

 

Panel:  Participating Party Details

• Participating Party Details: Type parties' contact details.

 

18. Click:  Next Step

19. Complete required panels and fields.

 

Panel:  Booking Request

• What date/date range are parties seeking? Type date or date range.
• Please provide reason(s) if parties are seeking a lengthy adjournment period (more than six weeks): Type details if required.
• Convenor preference for Aboriginal and/or Torres Strait Islander family: If the family is ATSI, please indicate parties' preference whether to have the matter listed before a Koori Convenor (provide supporting reasons) or non-Koori Convenor.

 

Panel:  List any unsuitable days/dates for

• Child Protection Worker/Team Manger: Type any unsuitable days or dates.
• Parents/Guardians: Type any unsuitable days or dates.
• Independent Child's Lawyer (ICL): Type any unsuitable days or dates.
• Legal Representatives: Type any unsuitable days or dates.
• Joined Parties/Other: Type any unsuitable days or dates.

 

20. Click: Next Step

21. Complete required panels and fields.

 

Panel:  Related Intervention Order Proceedings (1)

• Are there any related intervention order proceedings? Select Yes or No.
  • If Yes, additional fields display
  • If multiple IVOs, click:  +Related Intervention Order Proceedings

 

22. Click:  Proceed. Confirmation of Filing screen displays.

 

Note:

• Once tentative date is allocated, an email notification with attached Notice of Hearing is sent to DFFH and Legal Practitioners
• Legal Practitioners are then required to file Minutes of Proposed Orders