File Protection application

Part of

File Primary and Secondary Applications

This Quick Reference Guide shows how to file a Protection application.
 

Videos

File a Protection Application by Emergency Care	File a Protection Application by Notice

Click Play to start the video and the Full Screen icon for a full-screen view.
 

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File Protection application by Emergency Care

1. From CMS Portal Home page, select: Children's Court of Victoria. Select a Case Type screen displays.

2. Select: Child Protection. Child Protection screen displays.

3. Select: File a Protection Application. Protection Application screen displays.

4. To identify filing, type reference in My Reference field.

5. Complete required panels and fields.  

 

Panel:  Filing Details

• Court Location: Select court location.
• Link to Existing Sibling Case(s): Select Yes or No. Note: If Yes, complete additional fields.

 

6. Click: Next Step. Applicant Details screen displays.

7. Complete required panels and fields.

 

Panel:  Applicant Details

• Surname / Single Name: Type surname. Select correct option from results. Note: For Emergency Care applications, process may be completed by authorised portal user other than applicant in the proceeding.

 

8. Click: Next Step. Case Details screen displays.

9. Complete required panels and fields.

 

Panel:  Case Details

• Child in Emergency Care? Select: Yes
• Grounds for Application: Select relevant ground(s). Note: Use multi-select tool to select multiple grounds.

 

Panel:  Child Details

• Party Designation Type: Do not change.
• DFFH ID: Type DFFH Client or Person Identifier.
• Surname / Single Name: Type surname or single name.
• First Name: Type first name.
• Middle Name (s): Type middle name(s) if required.
• Date of Birth: Type date or click calendar icon to select date.
• Sex/Gender: Select relevant option.
• Identified term and/or pronouns: Type relevant terms or pronouns if required.
• Indigenous Status: Select relevant option.
• Is an interpreter required? Select Yes or No. Note: If Yes, complete additional fields.

 

Panel:  Child's Home Address

• Address Type: Change if required.
• Address: Start typing address and select correct option from results. Note: If correct address does not display, manually enter in fields below.
• Is this a confidential address? Change if required.

 

Panel:  Child's Placement Details

• Where is the child currently placed? Select relevant option.

 

Panel:  Child's Custody Status

• Is the child currently in custody? Select Yes or No.

 

Panel:  Parent 1 Details

• Relationship to Child: Select relevant option.
• Is the Parent Known? Change if required.
• Party Designation Type: Do not change.
• DFFH ID: Type DFFH Client or Person Identifier.
• Surname / Single Name: Type surname or single namFirst Name: Type first name.
• Middle Name (s): Type middle name(s) if required.
• Date of Birth: Type date or click calendar icon to select date.
• Sex/Gender: Select relevant option.
• Identified term and/or pronouns: Type relevant terms or pronouns if required.
• Indigenous Status: Select relevant option.
• Is an interpreter required? Select Yes or No. Note: If Yes, complete additional fields.

 

• Mobile Number: Type mobile number if provided.
• Home Number: Type home number if provided.
• Work Number: Type work number if provided.
• Email Address: Type email address if provided.
• Address Type: Change if required.
• Physical Address: Start typing address and select correct option from results. Note: If correct address does not display, manually enter in fields below.
• Is this a confidential address? Change if required.

 

10. Complete Parent 2 Details panel.

11. Complete required panels and fields.

 

Panel:  Document Details

• Protection Application: -
• Code / Name: -
• Upload Document:
  • Click: Choose File.
  • Attach Protection Application PDF document.

 

Panel:  Additional Documents

• Code / Name: Type name and select additional document(s)
• Upload Document: Click: Choose File and upload PDF document.

 

12. Are additional parties required?

• Yes: Go to next step.
• No: Go to step 14.

 

13. Complete required panels and fields.

 

Panel:  Additional Party Details

• Party Role in Application: Select Parent or Other.
• Relationship to Child: Select relationship. Note:
  • Options available change based on Party Role in Application selection.
  • If Other and Other Relative selected, additional field Relationship to Child Description displays.
  • Complete additional fields to input party details.

 

Note: Click + Additional Party Details to add further additional party(s).

 

14. Complete required panels and fields.

 

Panel:  Related Intervention Order Proceedings (1)

• Are there any related intervention order proceedings? Select Yes or No. Note:
  • If Yes, free text fields display to provide Case Number and Party Details information.
  • Click (+) Related Intervention Order Proceedings to add additional intervention order proceedings.

 

15. Does sibling need to be added to this application?

• Yes: Click: (+) Add Siblings. Note:
  • Case Details panel is duplicated.
  • Repeat process for each additional sibling.

• No: Go to next step

 

16. Click: Next Step. Hearing Details screen displays.

17. Complete required panels and fields.

 

Panel:  Hearing Details

• Add New Hearing: Select: Add New Hearing. Select relevant option from Calendar Assistant.
• Court Location: -
• Hearing Type: -
• Duration: Do not change.

 

Panel:  Additional Panels

• Resources: Select if required.
• Hearing Notes: Type if required.

 

18. Click: Proceed. Confirmation of Filing screen displays.

 

Note: 

• Case is listed for hearing.
• CMS sends automatic referral to Victoria Legal Aid for lawyers to be allocated to party(s).
• Ensure Child Protection Litigation Office is advised of listing.
• Affidavit of Service, Form B and CRIS notes should be uploaded prior to hearing.

 

See Quick Reference Guide:  File document to case

 

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File Protection application by Notice

1. From CMS Portal Home page, select: Children's Court of Victoria. Select a Case Type screen displays.

2. Select: Child Protection. Child Protection screen displays.

3. Select: File a Protection Application. Protection Application screen displays.

4. To identify filing, type reference in My Reference field.

5. Complete required panels and fields.  

 

Panel:  Filing Details

• Court Location: Select court location.
• Link to Existing Sibling Case(s): Select Yes or No. Note: If Yes, complete additional fields.

 

6. Click: Next Step. Applicant Details screen displays.

7. Complete required panels and fields.

 

Panel:  Applicant Details

• Surname / Single Name: Type surname. Select correct option from results. Note: For By Notice applications, process may only be completed by applicant as electronic signature is affixed to generated application form.  

 

8. Click: Next Step. Case Details screen displays.

9. Complete required panels and fields.

 

Panel:  Case Details

• Child in Emergency Care? Select: No
• Grounds for Application: Select relevant ground(s). Note: Use multi-select tool to select multiple grounds.

 

Panel:  Child Details

• Party Designation Type: Do not change.
• DFFH ID: Type DFFH Client or Person Identifier.
• Surname / Single Name: Type surname or single name.
• First Name: Type first name.
• Middle Name (s): Type middle name(s) if required.
• Date of Birth: Type date or click calendar icon to select date.
• Sex/Gender: Select relevant option.
• Identified term and/or pronouns: Type relevant terms or pronouns if required.
• Indigenous Status: Select relevant option.
• Is an interpreter required? Select Yes or No. Note: If Yes, complete additional fields.

 

Panel:  Child's Home Address

• Address Type: Change if required.
• Address: Start typing address and select correct option from results. Note: If correct address does not display, manually enter in fields below.
• Is this a confidential address? Change if required.

 

Panel:  Child's Placement Details

• Where is the child currently placed? Select relevant option.

 

Panel:  Child's Custody Status

• Is the child currently in custody? Select Yes or No.

 

Panel:  Parent 1 Details

• Relationship to Child: Select relevant option.
• Is the Parent Known? Change if required. Note:
  • If parent is Unknown, subsequent Parent Details panels do not display
  • If parent is Deceased: 
    • Date of Death field displays
    • Contact Details, Address and Custody panels do not display

 

• Party Designation Type: Do not change.
• DFFH ID: Type DFFH Client or Person Identifier.
• Surname / Single Name: Type surname or single namFirst Name: Type first name.
• Middle Name (s): Type middle name(s) if required.
• Date of Birth: Type date or click calendar icon to select date.
• Sex/Gender: Select relevant option.
• Identified term and/or pronouns: Type relevant terms or pronouns if required.
• Indigenous Status: Select relevant option.
• Is an interpreter required? Select Yes or No. Note: If Yes, complete additional fields.

 

• Mobile Number: Type mobile number if provided.
• Home Number: Type home number if provided.
• Work Number: Type work number if provided.
• Email Address: Type email address if provided.
• Address Type: Change if required.
• Physical Address: Start typing address and select correct option from results. Note: If correct address does not display, manually enter in fields below.
• Is this a confidential address? Change if required.

 

10. Complete Parent 2 Details panel.

11. Complete required panels and fields.

 

Panel:  Document Details

• Protection Application: - . Note: Document is electronically generated upon filing of Protection Application in CMS Portal.

 

Panel:  Additional Documents

• Code / Name: Type name and select additional document(s).
• Upload Document: Click: Choose File and upload PDF document.

 

12. Are additional parties required?

• Yes: Go to next step.
• No: Go to step 14.

 

13. Complete required panels and fields.

 

Panel:  Additional Party Details

• Party Role in Application: Select Parent or Other.
• Relationship to Child: Select relationship. Note:
  • Options available change based on Party Role in Application selection.
  • If Other and Other Relative selected, additional field Relationship to Child Description displays.
  • Complete additional fields to input party details.

 

Note: Click + Additional Party Details to add further additional party(s).

 

14. Complete required panels and fields.

 

Panel:  Related Intervention Order Proceedings (1)

• Are there any related intervention order proceedings? Select Yes or No. Note:
  • If Yes, free text fields display to provide Case Number and Party Details information.
  • Click (+) Related Intervention Order Proceedings to add additional intervention order proceedings.

 

15. Does sibling need to be added to this application?

• Yes: Click: (+) Add Siblings. Note:
  • Case Details panel is duplicated.
  • Repeat process for each additional sibling.

• No: Go to next step

 

16. Click: Next Step. Hearing Details screen displays.

17. Complete required panels and fields.

 

Panel:  Hearing Details

• Add New Hearing: Select: Add New Hearing. Select relevant option from Calendar Assistant.
• Court Location: -
• Hearing Type: -
• Duration: Do not change.

 

Panel:  Additional Panels

• Resources: Select if required.
• Hearing Notes: Type if required.

 

18. Click: Proceed. Confirmation of Filing screen displays.

 

Note:

• Case is listed for hearing.
• Protection Application is generated by CMS Portal and can be downloaded for service on party(s).
• CMS sends automatic referral to Victoria Legal Aid for lawyers to be allocated to party(s).
• Ensure Child Protection Litigation Office is advised of listing.
• Affidavit of Service and Court Report should be uploaded prior to hearing.

 

See Quick Reference Guides: 

• File document to case
• Download document