File Charge Sheet

1. From Home page, select:  Magistrates' Court of Victoria or Children's Court of Victoria

    Select a Case Type screen displays.

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2. Select:  Criminal

    Criminal screen displays.

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3. Select:  File Charges

    Criminal Initiation Portal screen displays.

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4. To identify filing, type reference in My Reference field.

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5. Complete required panels and fields. 

    Case Details

• Jurisdiction: -

• Initiating Type: Select:  Charge

• What would you like to do? -

• Filing Date: Change if required. 

• Court Location: Select location. 

• Brief/Reference ID: Type number if relevant. 

 

    Case Alerts

• Alert Type: Select if required.

 

    Case Initiating Document

• Case Initiating Document: -

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6. Click:  Next Step

    Informant screen displays.

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7. Complete required panels and fields. 

    Informant

• Surname:

  • Type surname. 

  • Select correct option from results.

 

• Is there a legal representative? Change if required. 

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8. Click:  Next Step

    Accused Details screen displays.

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9. Complete required panels and fields. 

    Accused Name

• Party Designation Type: Change if required. 

• MNI: Type number if provided. 

• Surname / Single Name: Type name.

• First Name: Type name.

• Middle Name: Type name(s) if provided. 

• Name Suffix: Select relevant option if provided. 

• Trading As: Type name if provided. 

 

    Alias Details

• Party Designation Type: Select relevant option if provided.

 

Note: Different fields display based on selection.

 

• Title: Select relevant option. 

• Surname / Single Name: Type name.

• First Name: Type name.

• Middle Name (s): Type name(s) if provided.

• Name Suffix: Select relevant option if provided. 

 

    Address Details

• Address Type: Select relevant option. 

 

Note: Different fields display if Unknown, Homeless or Overseas selected.

 

• Physical Address:

  • Type address. 

  • Select correct option from results. 

 

Note: If address cannot be located, type address details into relevant fields. 

 

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    Note: To add another address: 

• Click:  + Add Another Address

• Complete additional panels

 

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    Contact Details

• Mobile Number: Type number if provided.

• Home Number: Type number if provided.

• Work Number: Type number if provided.

• Fax Number: Type number if provided. 

• Email Address: Type address if provided.

 

    Additional Details

• Date Of Birth: Type date or click calendar icon to select date.

• Gender: Select relevant option.

• Identified term and/or pronouns: Type if provided. 

• Indigenous Status: Select relevant option.

• Is an interpreter provided? Select Yes or No

 

Note: If Yes, complete additional fields. 

 

    Identification Details

• Australian Business Number (ABN): Type number if provided. 

• Corrections Reference Number: Type number if provided. 

 

    Driver’s Licence / Permit Details

• Is it an international driver’s licence/permit? Change if required. 

• Driver’s licence/permit state: Change if required. 

• Driver’s licence / permit number: Type number if provided.

• Vehicle registration number: Type number if provided. 

• Vehicle registration state: Select relevant option if provided. 

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10. Click:  Next Step

      Charge Details screen displays.

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11. Complete required panels and fields 

      Charge Details

• Act and Section:

  • Type offence code or keyword(s). 

  • Select correct option from results. 

 

• Date Period: Change if required. 

 

Note: Offence To Date field displays if In between dates selected.

 

• Offence Date: Type date or click calendar icon to select date. 

• Place of Offence Suburb:

  • Type suburb. 

  • Select correct option from results. 

 

Note:

• If offence took place at unknown location, type suburb in Place of Offence (Text only) field

• Place of Offence Postcode field automatically populates when selection made

 

Note: If Yes, complete additional fields. 

 

• Place of Offence (Text only): Type place of offence if relevant. 

• Legislation Type: Select relevant option. 

• Type of Offence: Select Indictable or Summary

• Description of Offence: Type description. 

• Is this an infringement offence? Change if required. 

 

Note: If Yes, complete additional fields. 

 

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      Note: To add further charges: 

• Click:  + Add Another Charge 

• Complete additional panels

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12. Click:  Next Step

      Hearing Details screen displays.

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13. Complete required panels and fields. 

      Hearing Details

• Add New Hearing: -

• Court Location: -

• Hearing Type:

  • Select relevant option. 

  • Select relevant option from Listing Widget

 

• Date and Time: Do not change.

• Resources: Select resource(s).

• Hearing Notes: Type if required.

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14. Click:  Next Step

      Fee Exemption screen displays.

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15. Complete required panels and fields. 

      Fee Exemption

• Are you claiming a fee exemption? Change if required. 

 

Note: If Yes, complete Exemption Reason field

 

• Certain organisations are automatically exempt from paying fees

• Fees not required for filings with Children's Court of Victoria

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16. Click:  Next Step

      Document Details screen displays.

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17. Complete required panels and fields. 

      Additional Documents

• Code / Name: Type name and select additional document(s).

• Upload Documents:

  • Select:  Attach File

  • Click:  Choose File and attach PDF document.

 

• Electronic Signature Consent: Select checkbox. 

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Note: To add another document, click:  Add Another Document

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18. Is fee required?

•  Yes: Click:  Proceed

 

See Quick Reference Guide: Make payment

 

• No: Go to next step

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19. Click:  Proceed

      Confirmation of Filing screen displays.

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Note: Document is generated and is accessed through My Account screen. 

 

See Quick Reference Guide: Download document